If you’re going on a day-long hike and, right at the outset, you find a pebble in your shoe, what do you do? You don’t say, “I have to do the hardest task first—I’m going to finish this hike and remove the pebble after”. No, you take off your shoe, give it a good shake until the pebble drops to the ground, you put your shoe back on, and you continue walking. When it comes to completing our biggest, most important tasks, we’re told to eat that frog, to fill our jar with big rocks first, to identify our Most Important Thing, and so on. Willpower your way through stuff!!! Here’s a different approach: Remove all the pebbles from your shoe first. I hereby give you permission to put the “most important thing” on hold for today and to reply to that important email from 30 days ago. To file your tax return. To clip your nails, stock up on pet food, fill out your time sheet, and send those invoices. If this takes a few hours, so be it. In fact, treat yourself to an entire day of blasting through all of those irritating tasks that you’ve been ignoring. Turn it into a game: how many can you check off by sunset? I like to go through my to-do lists and to assign every single pebble to “today”. Then I love watching that “today” list shrink, shrink, and shrink some more as the day passes. Can I finish every single task on the list? Usually not! But I almost always feel very satisfied with my productivity by the end of the day. Remember this: when you ignore a pebble in your shoe for too long, it starts to feel like a huge rock, hurting you with every single step. But it isn’t a huge rock. Once you shake out your shoe, you see that the pebble is tiny. You’ll be surprised by how many “pebbles in your shoe” you can take care of when you allow yourself to focus on them. And you’ll find that they’re not nearly as daunting or time-consuming to deal with as you were afraid of. Take care of the little things, enjoy the feeling of being more-or-less on top of things again, and get back to tackling the hard stuff tomorrow with a fresh mind—and comfortable, friction-free shoes. Watch: How I Use Things 3 to Get Stuff DoneThings 3 has the best UI and design of any to-do list app out there. It’s a joy to use its intuitive scheduling and organization systems. If you’re looking for an almost frictionless way to get organized and be more productive, Things 3 is for you. Here’s how I use it to get stuff done. (Note: Things is only available on Apple devices. And another note: I am not affiliated with Things and do not receive a commission for recommending the app. I wish I would get a commission… 😉) |
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We all fall off the wagon sometimes. Sometimes life happens and you’re so busy that you stop taking the time to write down your to-dos, to prioritize them, and to plan your days and weeks. It’s okay. What matters is how you respond. If I had to build a personal productivity system from scratch, here’s what I’d do: Step 1: I’d install a quality task manager on each of my devices and I’d start capturing any to-dos that come my way, making sure to track any hard deadlines. Step 2: I’d make a...
These two guys are on a road trip. But their car isn’t in great shape. It’s moving, but it’s a bumpy, rattling ride. That’s because—for some reason—their car has square wheels. At one point, they pull over to stretch their legs. A third guy comes along in a car that’s steady and smooth. Because it has round wheels, of course. This guy notices the pair, stops his car, and rolls down the window. “Hey guys. I happen to have a spare set of round wheels with me. Want me to help you swap yours...
Ever forgotten to reply to an important client? Forgotten to cancel an expensive subscription before it renewed? Forgotten to buy a birthday present? I don’t blame you. Our world is so complicated and our minds get yanked in a dozen directions every day. You can’t expect to remember everything that’s important. Not on your own, anyway. But for 2025, let’s set up a system to help you out. If you have a good capture system for important tasks, deadlines, and just thoughts, you won’t have to...