How many open loops do you have at the moment? Opening more loops than you close is a surefire way to increase your perceived busyness. You’re not getting more done, you don’t have more on your plate—you’re just trying to do it all at once. When I feel overwhelmed, I stop opening new loops. No, this week is not a good time to meet for lunch. No, I can’t commit to releasing this new product soon. No, I’d really love to join, but I’ll have to skip dance class this time. Sometimes, our mouths...
9 days ago • 1 min read
The other day, I was coaching a well-connected client. She told me about meeting the CEO of a Fortune 500 company: I was sitting with this CEO and I was struck by how incredibly present he was during our entire 90-minute meeting. It just seemed like his entire attention was on our conversation and nothing could distract him. At one point, I asked something he didn’t know the answer to. He pulled out his iPhone, tapped on it for 15 seconds, then put the phone back in his pocket. An hour after...
16 days ago • 1 min read
Ever since I was 17, I’ve traveled to and lived in many different countries. Seeing places and meeting different people inspires me and gives me better ideas, so I‘m planning to travel often for the rest of my life. But traveling does affect my productivity and my work. It’s just harder to get stuff done on the go. You don’t have your comfortable home workspace. The wifi might be bad. Your routines are all out of whack. So what can you do to stay productive while traveling? Here are some...
24 days ago • 2 min read
You know that feeling when you’re expecting guests? You tidy up, but you don’t go overboard. You make sure there’s no underwear on the coffee table, but you don’t alphabetize your spice rack. That’s exactly how I want you to think about productivity. After years of teaching people how to get more of the right stuff done, I’ve noticed something interesting: There’s a sweet spot between chaos and over-organization. I call it your “minimum viable organization”. Some structure is good. Having a...
about 1 month ago • 1 min read
The other day, I was chatting with a client. She’s extremely busy, with many responsibilities at work and at home. She values her time very highly. Because she has so much going on, it’s tricky for her to find time to focus on her most important projects. She said: “I’d love to have regular blocks of focused work on my calendar.” “And then, from my master task list, I want to drag tasks into those focus blocks.” Her first question: what’s the right tool for this? I immediately thought of...
about 1 month ago • 1 min read
What’s the difference between an amateur and a professional? An amateur messes around. He doesn’t take things seriously. He doesn’t have an objective in mind. He’s just playing. That’s fine when we’re building a model railroad or learning to bake our own bread or playing tennis with friends. The stakes are low. Who cares if the end result sucks? But your personal productivity is too important to take this approach. We’re talking about your career, here. We’re talking about your life! Don’t...
about 2 months ago • 1 min read
Tomorrow it’s Labor Day in the United States, a federal holiday. It’s the unofficial end of summer. School holidays are over and people are getting back to work. Even if you don’t live in the States, statistically speaking you probably live in the northern hemisphere. A new season is starting. A season of more work and less play. That makes this a good time to refresh some work skills. Why? Let me illustrate with one of my favorite activities: skydiving. Skydiving is an expensive sport that...
about 2 months ago • 1 min read
You might not want to hear this. I debated whether to tell you. But I’ve never shied away from saying it like it is. Perhaps that’s because I’m Dutch—we’re famous for being direct. Or perhaps it’s that I secretly enjoying needling people a little. Either way, I’m going to tell you. Recently, I sent out a little survey, asking people what they struggle with the most. Here’s one guy’s answer: I am so busy that whatever I do, I am still unable to do the minimum. This makes me so overwhelmed. So...
2 months ago • 3 min read
Do you badly need to organize and prioritize your very long to-do lists? Now’s the time. Why? Two reasons. First, every day that you continue to be disorganized and overwhelmed is costing you. Without prioritization and focus, you’re not moving forward. Second, the solution to this problem is about to get more expensive: I’m increasing the price of my task management courses by $50. At the new prices, it’s still a no-brainer investment. The peace of mind you’ll have from organizing your...
2 months ago • 1 min read
