Using the right app to manage your to-dos and projects can be life-changing. But what’s the best to-do list app? Here’s my list, depending on your needs: Best for Managing Personal and Team Tasks Together: TodoistPros:
Cons:
Great for: managing your personal and team tasks all in the same place. See also: my Todoist course. Best Design & UI: Things 3 (Apple only)Pros:
Cons:
Great for: people in the Apple ecosystem who care about excellent design. See also: my Things 3 course. Best Advanced App: OmniFocus 4 (Apple only)Pros:
Cons:
Great for: people in the Apple ecosystem who want to customize their to-do app exactly to their liking. Also great for people who want to closely follow the GTD methodology. See also: my OmniFocus 4 course. Best Minimalist App: TweekPros:
Cons:
Great for: people who want a digital to-do app that feels like a paper planner. Best First-Party App: Apple Reminders (Apple only)Pros:
Cons:
Great for: people in the Apple ecosystem who prefer to avoid third-party apps when possible. See also: my Apple Reminders course. Best for Integration with Microsoft Tools: Microsoft To DoPros:
Cons:
Great for: people in the Microsoft ecosystem who get many of their to-dos from emails and from Microsoft Teams messages. Best for Lightweight Task Management with Google Tools: Google TasksPros:
Cons:
Great for: people in the Google ecosystem who get many of their to-dos from emails and need nothing more than a couple of very simple to-do lists. Best All-in-One Solution: NotionPros:
Cons:
Great for: people and especially teams who want to use one app to manage all of their information. See also: my Notion task management tutorial. Best Detailed Collaborative To-Do App: ClickUpPros:
Cons:
Great for: teams who want to manage their projects and to-dos in detail. A note about pricingYou’ll notice I haven’t commented on prices. You should decide for yourself what a to-do app is worth. I’ll just say that better productivity and organization can be worth a lot. And whichever app you use, I recommend that you learn how to set it up correctly. Have a productive day! |
Hi, I’m Peter from Amsterdam. I’ll help you get organized and be more productive. Every Sunday, I send a productivity-themed newsletter to 10,000 people. Join us!
Yesterday I hosted a Q&A session for people who pre-ordered Productivity 101, my brand-new “back to basics” productivity course. At some point, we got to talking about having long daily to-do lists. One person said that he’s been working quite a bit on his productivity. In particular, he set up a task management system (in OmniFocus) that helps him make better decisions about how to spend his time. But, despite his best efforts, he still “does not have enough time in the day”. Several other...
When major news happens, what does that do to you? Do you shrug it off and go about your day? Or does it consume your attention for an entire week? I’m not leading you towards a desired answer. Some news, you should shrug off. Other news, you probably should reflect on for a while, assuming you care about being an informed citizen and voter. Which news you should shrug off or reflect on depends on your interests, opportunities, abilities, and life situation. Let’s say that today (or,...
Hello and happy Sunday! I have two announcements for you. After that, some thoughts as usual—today, about an underrated skill we should all develop asap. Todoist: 1-click setup & calendar integration First, for those of you who use Todoist, I’ve got some fun updates to share. You can now install my recommended Todoist setup with one click! I’ve been working with the Todoist team to make this happen and it’s exciting that it’s finally there. To install my recommended setup: Open Todoist Next...