Hi, I’m Peter from Amsterdam. I’ll help you get organized and be more productive. Every Sunday, I send a productivity-themed newsletter to 9,000 people. Join us!
Using the right app to manage your to-dos and projects can be life-changing. But what’s the best to-do list app? Here’s my list, depending on your needs: Best for Managing Personal and Team Tasks Together: TodoistPros:
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Great for: managing your personal and team tasks all in the same place. See also: my Todoist course. Best Design & UI: Things 3 (Apple only)Pros:
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Great for: people in the Apple ecosystem who care about excellent design. See also: my Things 3 course. Best Advanced App: OmniFocus 4 (Apple only)Pros:
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Great for: people in the Apple ecosystem who want to customize their to-do app exactly to their liking. Also great for people who want to closely follow the GTD methodology. See also: my OmniFocus 4 course. Best Minimalist App: TweekPros:
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Great for: people who want a digital to-do app that feels like a paper planner. Best First-Party App: Apple Reminders (Apple only)Pros:
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Great for: people in the Apple ecosystem who prefer to avoid third-party apps when possible. See also: my Apple Reminders course. Best for Integration with Microsoft Tools: Microsoft To DoPros:
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Great for: people in the Microsoft ecosystem who get many of their to-dos from emails and from Microsoft Teams messages. Best for Lightweight Task Management with Google Tools: Google TasksPros:
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Great for: people in the Google ecosystem who get many of their to-dos from emails and need nothing more than a couple of very simple to-do lists. Best All-in-One Solution: NotionPros:
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Great for: people and especially teams who want to use one app to manage all of their information. See also: my Notion task management tutorial. Best Detailed Collaborative To-Do App: ClickUpPros:
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Great for: teams who want to manage their projects and to-dos in detail. A note about pricingYou’ll notice I haven’t commented on prices. You should decide for yourself what a to-do app is worth. I’ll just say that better productivity and organization can be worth a lot. And whichever app you use, I recommend that you learn how to set it up correctly. Have a productive day! |
Productivity Teacher
Hi, I’m Peter from Amsterdam. I’ll help you get organized and be more productive. Every Sunday, I send a productivity-themed newsletter to 9,000 people. Join us!
Isn’t it amazing what a pair of glasses can do? I don’t mean how they can transform someone’s face from clueless to bookish or from boring to mysterious. I mean how wearing a pair of glasses can change our outlook—the way we see the world. Some decades ago, my uncle Hans was a bookkeeper. (These days, he’s retired and studies philosophy.) My uncle wore glasses such as these: (This is not my uncle Hans.) These are serious glasses. They mean business. They are the kind of glasses that say “I’m...
Hello friend. In lieu of writing a mind-bending article that will instantly transform your life, today I’ll point you to a few existing resources and new videos. I’ll be back next Sunday with earth-shattering words. — Peter Which course should you take next? If you could use a little help with your organization and productivity, I offer a range of courses to help you out. If you’d like to get on top of your to-dos, start with taking one of my task management courses. You can read my guide to...
It’s become fashionable, in recent years, to build a personal knowledge management (or PKM) system. The most famous PKM method is Tiago Forte’s “building a second brain”, which—odds are—you’ll have heard of. Personal knowledge management promises to help you capture, organize, and engage with all the information that comes at you in such a way that you can resurface it exactly when you need it. Great promise. Flawed premise. Yes, the architect who reads a paper about a promising new...